Acquisitions Specialist II

RANK:                                                Administrator II

DEPARTMENT:                                Purchasing

SUPERVISOR:                                   Contract Compliance Specialist

DATE POSTED: September 5th, 2013

SEARCH NUMBER: S-13-0006

POSITION SUMMARY:

The Acquisitions Specialist reports to the Contract Compliance Specialist and is responsible for the following procurement activities:

POSITION RESPONSIBILITIES:

Drafts and reviews Request for Quotation and Request for Proposal documents to insure completeness, consistency and suitability.

May supervise purchasing department staff and student workers as directed.

Selects sources and solicits and reviews competitive bids for University purchases.

Analyzes vendor capability and performance and performs product evaluation.

Administers the competitive bidding and record keeping portions of public works projects (capital construction projects) to include review of specifications for such projects to ensure that terms and conditions protect the University's interests.

Prepares advertisement and placement of bid notices for proposals and quotations.

Conducts pre-bid meetings and distributes bid documents to include as required plans and specifications.

Reviews and analyzes all public works projects bids to ensure that all required documents are included and in order and that all the bid requirements have been addressed..

Processes payments for capital projects funded by CHEFA monies.

Reviews and approves requisition, purchase order, change order, quotation and award documents for accuracy and compliance with established procurement policies.

Coordinates and resolves issues resulting from discrepancies between purchase order specifications and what was received and invoiced.

Assigns account coding to requisitions.

Provides assistance to internal and external customers and suppliers on appropriate State, ConnSCU and University procurement policies and procedures.

Identifies, develops and assists in certification of qualified small, woman owned and minority vendors.

Enters requisitions, purchase and change orders in the University's financial system as required.

Provides research related to procurement activity by vendor, requestor, commodity, etc. as required.

Establishes and maintains vendors in both the University and State databases.

Prepares correspondence and productivity reports as required.

Represents the University on appropriate committees as needed.

Performs other duties related to those enumerated above which do not alter the basic level of responsibility of the position.

QUALIFICATIONS:

Bachelor's degree in business and experience in purchasing required. Experience in computer operations is essential. Knowledge of financial record systems (SCI Banner) preferred. Knowledge of purchasing contracts, the bidding process, various bidding formats, strong interpersonal and communication skills and supervisory ability are essential. Experience working in higher education, a state agency and external entities in contract and grant compliance is desirable. These qualifications may be waived for individuals with appropriate alternate experience.

Interested candidates should submit a cover letter, current resume and the names, titles and contact information of three professional references.   Please email the materials as attachments in (Word or PDF format) to Cynthia Shea-Luzik at shealuzikc1@southernct.edu

For full consideration please submit application material by Monday, November 11, 2013.  Position is open until filled.